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I-9 Form Instructions

In order to maintain legal compliance, businesses must ensure that they properly complete and retain Form I-9 for all newly hired employees. The I-9 form is a critical document that verifies the identity and employment authorization of individuals working in the United States. By adhering to the instructions provided on the form, employers can avoid potential penalties and ensure that their workforce is authorized to work. This article aims to provide a comprehensive understanding of the I-9 form, its instructions, and how businesses can navigate the process effectively. Throughout this article, you will find answers to frequently asked questions, offering insight into common concerns and facilitating informed decision-making for business owners.

I-9 Form Instructions

The I-9 form is an essential document that employers must complete for each employee they hire in the United States. This form serves as proof of the employee’s identity and work authorization, as required by federal law. As an employer, it is crucial to understand the purpose of the I-9 form and the proper procedures for completing it to ensure compliance with immigration regulations. This article will guide you through the instructions for the I-9 form, highlighting important considerations and common mistakes to avoid.

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1. Purpose of the I-9 Form

The primary purpose of the I-9 form is to verify the identity and employment eligibility of individuals hired for employment in the United States. It ensures that employers hire only those who are authorized to work and helps to prevent unlawful employment practices. By completing this form, employers fulfill their responsibility to document their employees’ eligibility status, thereby overall compliance with immigration laws.

2. Who Must Complete the I-9 Form?

All employers in the United States, regardless of their size or the number of employees they have, are required to complete the I-9 form for every employee they hire. This requirement applies to both citizens and noncitizens. It is important to note that even if you employ just one person, you must complete the I-9 form for that individual.

3. Proper Completion of Section 1

Section 1 of the I-9 form is completed by the employee on or before their first day of work. As an employer, you must ensure that your employees accurately and fully complete this section. The information provided in Section 1 includes the employee’s full name, address, date of birth, Social Security number (if applicable), email address (if applicable), and immigration or citizenship status (if applicable).

It is important to review Section 1 carefully for accuracy and completeness. Remind your employees to sign and date Section 1 and to provide any additional information required based on their immigration or citizenship status.

4. Documents Required for Section 2

Section 2 of the I-9 form is completed by the employer within three business days of the employee’s first day of work. This section requires the employer to physically examine the employee’s original documents that establish their identity and employment authorization. The employee must present one document from List A, which establishes both identity and work eligibility, or one document from List B to establish identity, and one document from List C to establish work eligibility.

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5. Acceptable Documents for Verification

The USCIS (U.S. Citizenship and Immigration Services) provides a detailed list of acceptable documents for verification in Lists A, B, and C. It is important to ensure that the documents presented by the employee are unexpired and appear genuine. Acceptable documents include a U.S. passport, Permanent Resident Card, Employment Authorization Document, or a combination of other acceptable documents.

As an employer, it is essential to familiarize yourself with the specific documents listed in Lists A, B, and C of the form I-9 instructions to ensure compliance and avoid accepting fraudulent documents.

6. Completing Section 2 – Employer Responsibilities

In Section 2 of the I-9 form, the employer is responsible for reviewing the employee’s original documents and ensuring they are genuine and relate to the individual presenting them. The employer must record the document title, issuing authority, document number, and expiration date (if applicable). Additionally, the employer must provide their business name, address, and signature, certifying that they reviewed the documents and believe them to be genuine.

It is crucial to complete Section 2 accurately, as any errors or omissions may lead to penalties for noncompliance.

7. Common Mistakes to Avoid

When completing the I-9 form, there are several common mistakes that employers should be aware of and avoid:

  1. Failure to complete Section 2 within the required timeframe.
  2. Not reviewing the employee’s original documents or accepting expired documents.
  3. Accepting documents that do not establish identity and work authorization.
  4. Failing to sign and date the form in Section 2.
  5. Preparing incomplete or inconsistent I-9 forms.

By avoiding these common mistakes, employers can maintain compliance with immigration regulations and prevent potential penalties.

8. Reverification and Rehires

In certain situations, you may need to reverify an employee’s employment authorization upon the expiration of their document. It is essential to set reminders for reverification to ensure that you maintain an up-to-date and valid I-9 form for each employee. Additionally, if an employee is rehired within three years of the date their previous employment authorization expired, you may use the previously completed I-9 form for that employee.

9. Storage and Retention of I-9 Forms

Employers are required to retain completed I-9 forms for each employee for a specific period. These forms must be stored securely and made available for inspection by authorized government officers upon request. It is recommended to store I-9 forms separately from an employee’s personnel files to maintain confidentiality and ease of access during government audits.

10. Penalties for Noncompliance

Noncompliance with I-9 form requirements can result in severe penalties for employers, including fines, and potential criminal charges for knowingly employing unauthorized individuals. By diligently complying with the instructions and maintaining accurate records, employers can avoid the consequences of noncompliance and ensure a lawful workforce.

11. Frequently Asked Questions about the I-9 Form

Q: Can an employee refuse to complete the I-9 form? A: No, all employees hired in the United States must complete the I-9 form.

Q: Can an employer require specific documents for Section 2 verification? A: No, the employee must choose which acceptable documents to present from Lists A, B, and C.

Q: Can an employer use a photocopy of an employee’s documents? A: No, the employer must physically examine the original documents.

Q: Can an employer complete Section 2 of the I-9 form before an employee begins work? A: No, Section 2 must be completed within three business days of the employee’s first day of work.

Q: How long should employers retain completed I-9 forms? A: Employers must retain these forms for three years from the employee’s hire date or one year after their employment ends, whichever is later.

In conclusion, understanding the proper procedures for completing the I-9 form is crucial for employers to ensure compliance with immigration regulations. By following the instructions diligently and avoiding common mistakes, employers can establish a lawful workforce and maintain accurate records. Should you have any further questions or require legal assistance regarding I-9 compliance, we encourage you to contact our experienced team for a consultation.

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Health Care Directive

Health Care Directive

Health Care Directive

The right to make decisions regarding one’s own health care is a fundamental right. However, due to the complexities of modern medical care, the ability to make informed decisions sometimes becomes hampered. In Utah, the Health Care Directive is a legal document that allows individuals to appoint someone to make decisions on their behalf regarding their medical care. It also allows individuals to express their wishes regarding end-of-life care and other medical treatments. This article will discuss the Health Care Directive in Utah, including the legal framework surrounding it, the effect of the directive, and the important role it plays in medical decision-making.

Legal Framework Surrounding Health Care Directive in Utah

The legal framework governing the Health Care Directive in Utah is established by the Utah Code and Utah case law. According to the Utah Code, a Health Care Directive is “a written document authorizing a person to make health care decisions for another person in the event that the other person is unable to do so.” (Utah Code § 75-2a-101). The directive is valid until the individual revokes it, or until the individual’s death.

In addition to the Health Care Directive, Utah also recognizes the Advanced Health Care Directive, which is a document in which an individual specifies their wishes regarding end-of-life care. This document allows an individual to express their wishes regarding the types of treatments they would like to receive or not receive if they are terminally ill or in a persistent vegetative state. It also allows individuals to designate someone to make decisions on their behalf regarding end-of-life care. (previously found in Utah Code § 75-2-1103 and now located in 75-2a-101).

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In addition to the statutory framework, case law has established the parameters of the Health Care Directive. Courts have held that a Health Care Directive is valid if the individual signing the document is of sound mind and is making an informed decision. Courts also have held that the directive must be specific, and must address the individual’s wishes regarding end-of-life care. More information in a law review article is found here.

Effect of Health Care Directive in Utah

The effect of the Health Care Directive in Utah is that it allows an individual to appoint someone to make decisions on their behalf regarding medical care. This person is known as the Health Care Agent, and they are the individual’s designated representative in matters of medical decision-making. The Health Care Agent is responsible for making decisions in accordance with the individual’s wishes, as expressed in the Health Care Directive. The Health Care Agent is also responsible for making sure that the individual’s wishes are respected by medical professionals.

The Health Care Directive also allows an individual to express their wishes regarding end-of-life care and other medical treatments. This document allows individuals to specify the types of treatments they would like to receive or not receive in the event that they are terminally ill or in a persistent vegetative state. It also allows individuals to designate someone to make decisions on their behalf regarding end-of-life care.

The Role of the Health Care Directive in Medical Decision-Making

The Health Care Directive has an important role to play in medical decision-making. It allows individuals to express their wishes regarding their medical care and end-of-life care and to appoint someone to make decisions on their behalf if they are unable to do so. This allows individuals to ensure that their wishes are respected, even if they are unable to make decisions for themselves.

The Health Care Directive also allows individuals to express their wishes regarding medical treatments in a legally binding document. This document allows an individual’s wishes to be respected by medical professionals, even if the individual is unable to communicate their wishes.

The Health Care Directive in Utah is an important legal document that allows individuals to appoint someone to make decisions on their behalf regarding medical care and to express their wishes regarding end-of-life care and other medical treatments. The legal framework governing the Health Care Directive is established by the Utah Code and Utah case law. The effect of the directive is that it allows an individual to designate someone to make decisions on their behalf in matters of medical decision-making and to express their wishes regarding end-of-life care. The Health Care Directive plays an important role in medical decision-making, as it allows individuals to express their wishes in a legally binding document and to ensure that their wishes are respected even if they are unable to make decisions for themselves.

Health Care Directive Consultation

When you need legal help with a Health Care Directive call Jeremy D. Eveland, MBA, JD (801) 613-1472 for a consultation.

Jeremy Eveland
17 North State Street
Lindon UT 84042
(801) 613-1472

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